How to Establish a Meeting Agenda?

What is a Meeting?

A meeting is where a group of people come together to discuss issues, to improve communication, to promote coordination or to deal with any matters that are put on the agenda and to help get any jobs done. For any meeting to be successful it needs the support of the group involved, or the organisation behind it and it must have the intention of achieving some goal or objective.

People attend meetings for a wide variety of reasons, including work, personal interests and leisure activities.

Most people will have to participate in meetings at some point in their lives, and many people do so on a regular basis.

Meetings can take place at work, within an organisation, a sports group, a Parent Teachers Association, church group or one of a myriad of other committees.

Step to establish a meeting agenda:

1. Define the objective of the meeting to determine whether it is time-sensitive and really necessary. Examples of meeting objectives include reporting on project status, brainstorming new ideas and solutions of existing problems, managing damage control, introducing new policies, etc. Create an outline and give each topic a title followed by a short summary.

2. Identify by name the individuals who have something of substance to contribute to the agenda topics, so they will understand what is expected of them

3. Determine the amount of time needed to address each of the topics on your list. Status updates, for example, could require only 10 minutes for each participant, especially if your meetings occur on a weekly or monthly basis and everyone is already familiar with the basics of the various projects. Put your highest priority topics first on the agenda in the event that discussions run over your allocated time slots and the meeting has to be continued at a later time or date.

4. Decide whether supplemental materials for your meeting should be distributed and read prior to the meeting or handed out upon everyone's arrival. Reference these items in the agenda so participants will understand their relevance to the topics under discussion.

5. Set a date, time and location for your meeting, and place this information prominently at the top of the meeting agenda. Distribute your agenda far enough in advance that participants have time to prepare but not so far that they will set it aside and forget about it. If appropriate, send out reminders the day before.


Tip : Always ask yourself whether a meeting is the most effective way to communicate information and receive feedback.






















source :
- http://www.startrungrow.com/information/business/1,2383,1,purpose-of-meetings.htm ; diakses pada 21/7/2018 jam 15:17 WIB
- https://smallbusiness.chron.com/establish-meeting-agenda-17356.html ; diakses pada 21/7/2018 jam 15:30 WIB